Administration Officer

The South African National Biodiversity Institute (SANBI) is looking for a self-motivated individual to render administrative support services to the operations of Kirstenbosch National Botanical Gardens.

This position requires an advanced diploma or degree in Office Administration, Public Administration or equivalent and relevant qualification with NQF 7. Postgraduate qualification or equivalent and relevant qualification at NQF 8 will be an added advantage. 3 years’ experience in the relevant field,  of which 1 year must be in office administration, procurement, logistics, projects and event management.

The following competencies are required for the candidate to be successful in this position: extensive knowledge of legislation, policies, procedures, processes, practices, systems, and frameworks related to office administration, procurement, logistics, project and event management is essential; strict adherence to policies, procedures, processes, governance, compliance and confidentiality will be advantageous; in-depth knowledge of Public Finance Management Act, and Treasury Regulations is essential; advanced planning, organizing, and problem solving skills; excellent communication (both verbal and written) and interpersonal skills; excellent computer literacy and experience in the application of software tools including (Ms Word, MS Project, PowerPoint, Excel, Internet and Outlook) will be advantageous. The possession of a valid driver’s licence with at least one-year practical driving experience and a willingness to travel is essential.

Key Performance Responsibilities include:

• Provide events and garden administration;
• Assist with project, financial and administration duties;
• Ensure effective management of resources, assets;
• Ensure effective management of human resources, marketing and communication and customer services;
• Comply with risk, health and safety measures in the workplace.

Please Note:
1) An application form must accompany the CV together with a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered).

2) A competency test will be conducted as part of the selection process.

3) Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees.

4) Failure to submit the requested information and reference number shall result in your application not being considered.

 

Personal Information will be processed by SANBI for purposes of assessing your suitability for the advertised position. SANBI may also share your personal information including special personal information with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks. In this regard, by virtue of your application, you acknowledge that SANBI’s authorised verification agent(s) and service providers will access your personal information including special personal information to conduct background screening, verification of qualifications and other necessary documents, reference checks, competency assessment tests, and criminal record checks. For more information, kindly refer to SANBI’s website.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups.

Contact Ms Glynnis Webb on Tel: +27 (0)21 799 8635/8800 for any queries for purposes of clarity. Applications consisting of the completed application form, motivation letter, a concise CV, and certified qualifications are to be submitted via an e-mail to recruitmentct@sanbi.org.za. Postal applications must be addressed to: Deputy Director: Human Resources, South African National Biodiversity Institute, Private Bag X7, Claremont, 7735.

Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 30 days of the closing date, candidates must consider their applications unsuccessful.