Administration Officer

The South African National Biodiversity Institute (SANBI) requires the services of an organized and dedicated person to take ownership of administrative, financial and human resources related duties, advise the Garden Manager in this regard and render support services with regard to functions related general staff enquiries at the Hantam National Botanical Garden.

The successful candidate must be in possession of a diploma or degree in office administration, secretarial or equivalent qualification to NQF 7 enhanced 3 years’ experience in relevant field, of which 1 year must be in office administration, procurement, logistics, projects and event management. A postgraduate degree in administration or equivalent degree at NQF 8 will be an added advantage.

The following competencies are required for the candidate to be successful in this position: Good communication (written and verbal), problem solving skills, organisational and excellent interpersonal relations skills. Knowledge of Public Finance Management Act (PFMA), advanced planning skills and respect for strict adherence to policies, procedures, processes, governance, compliance and confidentiality. Highly proficient in the MS packages. A valid code B driver’s licence with one years’ practical driving experience and willingness to travel.

Key Performance Responsibilities include:

• Provide events and garden administration;
• Assist with project, financial and administration duties;
• Ensure effective management of resources, assets, risk and safety;
• Ensure effective management of human resources, marketing and communication and customer services;
• Marketing and Interpretation – Promote garden, garden website, conduct flower tours, development and design of interpretation signage;
• Customer service – Telephone etiquette, assist clients, cater for staff teas, or VIP guests etc.

Application procedure

1) An application form must accompany the CV together with a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered).

2) A competency test will be conducted as part of the selection process.

3) Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees.

4) Failure to submit the requested information and reference number shall result in your application not being considered. 

Personal Information will be processed by SANBI for purposes of assessing your suitability for the advertised position. SANBI may also share your personal information including special personal information with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks.

In this regard, by virtue of your application, you acknowledge that SANBI’s authorised verification agent(s) and service providers will access your personal information including special personal information to conduct background screening, verification of qualifications and other necessary documents, reference checks, competency assessment tests, and criminal record checks. For more information, kindly refer to SANBI’s website.

Persons with disabilities are encouraged to apply . SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups.

Applications consisting of the completed application form, motivation letter, a concise CV, and certified qualifications must be submitted via an e-mail to recruitmentct@sanbi.org.za.

Postal applications must be addressed to:

Deputy Director: Human Resources,
South African National Biodiversity Institute,
Private Bag X7,
Claremont,
7735

Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 30 days of the closing date, candidates must consider their applications unsuccessful.

Enquiries:
Ms Zena Apollis
Tel: +27 (0)21 799 8647/8800