Administration Officer: Groen Sebenza Programme

The South African National Biodiversity Institute (SANBI) is looking for a self-motivated and meticulous individual to render office, financial, project and events management support to the Groen Sebenza Programme.

A national diploma in Public Management, Business Management, Office Administration or equivalent qualification at NQF 6 with 4 years of work experience in the relevant field or a degree in Public Management, Business Management, Office Administration or equivalent qualification at NQF 7 with 2 years of work experience in the relevant field. Postgraduate degree in Public Management, Business Management, Office Administration or equivalent degree at NQF 8 will be an added advantage.

The following competencies are required for the candidate to be successful in this position: comprehensive knowledge and experience of office administration, project administration or coordination and handling of queries from partners and collaborators; basic knowledge of Public Finance Management Act, and Treasury Regulations is essential; extensive knowledge and experience of legislation, policies, procedures, processes, practices, systems, and frameworks related to office administration, procurement, logistics, project and event management are essential; proven ability and experience to work with diverse team and under pressure whilst being quality, cost, and safety conscious; strict adherence to policies, procedures, processes, governance, compliance, and confidentiality will be advantageous; advanced planning, organizing, interpersonal, and problem solving skills; excellent communication skills at all levels (both verbal and written); excellent computer literacy and experience in the application of software tools including (Ms Word, MS Project, PowerPoint, Excel, Internet and Outlook) will be advantageous. The possession of a valid driver’s licence with at least one-year practical driving experience and a willingness to travel is essential.

Key responsibilities will include:

• Attend to travel arrangements, co-ordination and administration matters;
• Provide office administration support to Groen Sebenza Programme;
• Assist in handling and coordination of Human Resources and SCM matters; and
• Provide logistical and secretarial support to the Directorate’s meetings and workshops.

Application procedure:

1) An application form must accompany the CV together with a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered).

2) A competency test will be conducted as part of the selection process.

3) Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees.

4) Failure to submit the requested information and reference number shall result in your application not being considered.

Personal Information will be processed by SANBI for purposes of assessing your suitability for the advertised position. SANBI may also share your personal information including special personal information with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks. In this regard, by virtue of your application, you acknowledge that SANBI’s authorized verification agent(s) and service providers will access your personal information including special personal information to conduct background screening, verification of qualifications and other necessary documents, reference checks, competency assessment tests, and criminal record checks. For more information, kindly refer to SANBI’s website.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups.

Contact Mr Mzekelo Mpatani on (012) 843 5229 for any queries for purposes of clarity. Applications consisting of the completed application form, motivation letter, a concise CV, and certified qualifications are to be submitted via an e-mail to recruitmentpta@sanbi.org.za

Postal applications are to be addressed to:

Deputy Director: Human Resources
South African National Biodiversity Institute
Private Bag x101
Silverton
0184

Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 30 days of the closing date, candidates must consider their applications unsuccessful.