Administration Officer

The South African National Biodiversity Institute (SANBI) requires the services of an organized and dedicated person to  take ownership of administrative, financial and human resources related duties, advise the Garden Manager in this regard and render support services with regard to functions  related general staff enquiries at the Hantam National Botanical Garden.

The successful candidate must be in possession of a diploma or degree in office administration, secretarial or equivalent qualification to NQF 7 enhanced 3 years’ experience in relevant field, of which 1 year must be in office administration, procurement, logistics, projects and event management.  A postgraduate degree in administration or equivalent degree at NQF 8 will be an added advantage. The successful candidate must have:

• Good communication (written and verbal), problem solving skills, organisational and excellent interpersonal relations skills.
• Knowledge of Public Finance Management Act (PFMA), advanced planning skills and respect for strict adherence to policies, procedures, processes, governance, compliance and confidentiality.
• Highly proficient in the MS packages.
• A valid code B driver’s licence with one years’ practical driving experience and willingness to travel.

Key responsibilities:

• Provide events and garden administration;
• Assist with project, financial and administration duties;
• Ensure effective management of resources, assets, risk and safety;
• Ensure effective management of human resources, marketing and communication and customer services.
• Marketing and Interpretation – Promote garden, garden website, conduct flower tours, development and design of interpretation signage;
• Customer service – Telephone etiquette, assist clients, cater for staff teas, or VIP guests etc;

Please Note:
1) An application form must accompany the CV together with a letter motivating and supporting document why the applicant should be favourably considered for the position and confirming that the minimum qualifications are met (applicants lacking evidence of relevant experience will not be considered).

2) A skills test will be conducted as part of the selection process.

3) Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees.

4) Failure to submit the requested information and reference number may result in your application not being considered.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will currently be given to candidates from the designated groups.

Contact Ms Glynnis Webb on (021) 799 8635/8800 or preferably, or forward the completed application form, a letter and concise CV via e-mail to recruitmentct@sanbi.org.za  or fax 0865899569. Postal applications are to be addressed to the Deputy Director: Human Resources, South African National Biodiversity Institute, Private Bag X7, Claremont, 7735.

Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 30 days of the closing date, candidates may consider their applications unsuccessful.