Administrative Officer

The South African National Biodiversity Institute (SANBI) is seeking to appoint an enthusiastic, dedicated, highly professional and responsible person to render effective secretarial, efficient office/project management and administrative support services to the Director: BAM and the Directorate.

The appointment requires a three year National Diploma or Degree in Office/Secretarial Management or Public Administration, enhanced by at least 2 years relevant working experience in secretarial and/or office management. A valid driver’s license is compulsory.

The candidate should demonstrate good organizational, coordination, record management, writing, minute taking, communication, project management and document management skills. The candidate must be highly proficient in MS Word, PowerPoint, Excel and Email. A respect for strict compliance and confidentiality is essential, as is the ability to prioritise and adapt to shifting deadlines. A working knowledge of the Public Finance Management Act and Flopac or similar accounting/procurement packages would be advantageous

Key responsibilities:

• Manage all administrative duties for the Director and the Directorate
• Manage the diary, make travel and accommodation arrangements for the Director
• Management of all procurement processes in the Directorate.
• Management and tracking of incoming and outgoing documents (document management).
• Monitoring of all MOU’s/MOA spreadsheet and payments (project management)
• Collate all quarterly reports
• Take minutes of the meetings.
• Manage the filing system (electronically and manually).

SANBI offers an annual salary of R226 611.00 per annum and additional fringe benefits.

Please Note: 1) An application form (also obtainable from our offices) must accompany the CV together with a letter motivating why the applicant should be favourably considered for  the position and confirming that the minimum qualifications are met (applicants lacking evidence of relevant experience will not be considered). 2) A skills test will be conducted as part of the selection process 3) Applicants must also provide the full names, telephone numbers and if possible e-mail addresses of at least three referees. 4) Failure to submit the requested information may result in your application not being considered.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position.

All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will currently be given to candidates from the designated groups.

Contact Ms Ethel Mokgoko on 012 843 5214 or, preferably, forward the completed application form , a letter and concise CV via e-mail to recruitmentpta@sanbi.org.za or fax 012 843 5222.  Postal applications are to be addressed to the Assistant Director: Human Resources, South African National Biodiversity Institute, Private Bag X101, Pretoria, 0001.  

Please don not apply online.

Candidates are expected to be available for selection interviews on a date and time as determined by SANBI.  If no response has been received within 30 days of the closing date, candidates may consider their applications unsuccessful.