Administrative Officer

Salary Level: 07

Directorate/Project:Natural Science Collections Facility

Reference Number: NSCF/2018/002

Description

The South African National Biodiversity Institute (SANBI) is seeking to appoint an enthusiastic, dedicated, highly professional and responsible person to render effective and efficient secretarial, office management and administrative support services to the Natural Science Collections Facility (NSCF), a long term programme funded by the Department of Science and Technology and hosted by SANBI.

Requirements

The appointment requires a three year National Diploma or Degree in Office Management and Technology/ Public Administration/Business Management, enhanced by at least 2 years’ relevant working experience in secretarial and administration functions, preferably in the public sector.

The candidate should demonstrate good organizational, coordination, record management, writing, minute taking, communication, project management and document management skills. The candidate must be highly proficient in MS Word, PowerPoint, Excel and Email. The incumbent must have a working knowledge of the procurement financial system and the Public Finance Management Act. A valid (unendorsed) Code B driver’s license and willingness to travel is required.

Key responsibilities

The appointee will be responsible for:

• Manage all administrative duties for the NSCF.
• Minute taking at meetings
• Management of all procurement processes for the NSCF.
• Making travel and accommodation arrangements for the NSCF staff and for participants in various workshops and meetings.
• Organise venues and catering for workshops and meetings for the NSCF and ensure that all equipment required is available for these functions.
• Manage the filing system (electronically and manually) of NSCF related documents.

Benefits

SANBI offers an all-inclusive annual salary package of R310 457.07. 

Read more about SANBI's remuneration and benefits.

Application

Please Note:

1. Applications must be accompanied by a letter motivating why the applicant should be favourably considered for the position and confirming that the minimum qualifications are met (applicants lacking evidence of relevant experience will not be considered).
2. A skills test will be conducted as part of the selection process.
3. Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees.
4. An application form must accompany the CV and motivational letter. Download Application Form.
5. Failure to submit the requested information may result in your application not being considered.

All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will currently be given to candidates from the designated groups.

Contact Mr Mzekelo Mpatani on 012 843 5229 if further information required. Email completed application form, a motivational letter, certified copies of qualifications, ID, drivers licence and concise CV to recruitmentpta@sanbi.org.za or fax to 012 843 5222. Postal applications are to be addressed to: The Assistant Director - Human Resources, South African National Biodiversity Institute, Private Bag X101, Pretoria, 0001.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 30 days of the closing date, candidates may consider their applications unsuccessful.

Please note that any emails sent to SANBI must be under 10MB in size.