Reference number: CS/2023/001
The South African National Biodiversity Institute (SANBI) is looking for a self-motivated individual to manage administrative operations of the Division and plan the most efficient administrative procedures and ensure all support activities are carried on efficiently and effectively to allow the other operations to function properly.
This position requires a degree In Public Management, Public Administration, or equivalent qualification with NQF 7. A postgraduate degree or equivalent degree at NQF 8 will be an added advantage. This position also requires 6 years’ work experience in a relevant field, 3 years of which should be in supervisory position(s).
The following competencies are required for the candidate to be successful in this position: comprehensive experience and knowledge of the management and maintenance of buildings, houses, properties, and facilities; extensive knowledge of legislation, policies, procedures, processes, practices, systems, and frameworks related to financial management, supply chain management, project management, and handling corporate governance matters is essential; in-depth knowledge of Public Finance Management Act, Treasury Regulations; proven ability to work with diverse team and under pressure whilst being quality, cost, and safety conscious; advanced planning, organizing, and problem solving skills; excellent communication (both verbal and written) and interpersonal skills; excellent computer literacy and experience in the application of software tools including (Ms Word, MS Project, PowerPoint, Excel, Internet and Outlook) will be advantageous. The possession of a valid driver’s licence with at least one-year practical driving experience and a willingness to travel is essential.
The responsibilities include but not limited to:
- Manage maintenance of facilities in the Kirstenbosch National Botanical Garden campus;
- Render property management services (guest houses and tenants);
- Manage Facilities and Property Management Unit budget;
- Manage and coordinate switchboard/frontline services;
- Manage registry, postal, messenger and delivery services; and
- Manage the fleet vehicles and staff members withing the Unit.
Application procedure
1) An application form must accompany the CV together with a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered).
2) A competency test will be conducted as part of the selection process.
3) Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees.
4) Failure to submit the requested information and reference number shall result in your application not being considered.
Personal Information will be processed by SANBI for purposes of assessing your suitability for the advertised position. SANBI may also share your personal information including special personal information with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks.
In this regard, by virtue of your application, you acknowledge that SANBI’s authorised verification agent(s) and service providers will access your personal information including special personal information to conduct background screening, verification of qualifications and other necessary documents, reference checks, competency assessment tests, and criminal record checks. For more information, kindly refer to SANBI’s website.
Persons with disabilities are encouraged to apply 
. SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups.
Applications consisting of the completed application form, motivation letter, a concise CV, and certified qualifications must be submitted via an e-mail to recruitmentct@sanbi.org.za.
Postal applications must be addressed to:
Deputy Director: Human Resources
South African National Biodiversity Institute
Private Bag X7
Claremont
7735
Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 30 days of the closing date, candidates must consider their applications unsuccessful.
Enquiries:
Ms. Glynnis Webb
Tel.: +27 (0)21 799 8635/8800