Office Manager: Office of the Chief Director – Human Resources

SANBI is seeking to appoint an enthusiastic, highly-motivated, dedicated, professional and responsible individual to provide efficient and effective support to the Office of the Chief Director: Human Resources.

This position requires a degree in Office Management/Public Administration/Human Resources Management or equivalent and relevant qualification at NQF 7. Postgraduate qualification or equivalent and relevant qualification at NQF 8 will be an added advantage. This position also requires 5 years’ relevant working experience.

The following competencies are required for the candidate to be successful in this position: comprehensive knowledge and understanding of office administration and office management principles and practices are essential; extensive experience and understanding of legislation, procedures, processes, and systems related to office administration and office management are essential; advanced planning, organizing, and problem solving skills; ability to work under pressure whilst being able to produce quality work outputs; excellent communication skills (both verbal and written); be able to demonstrate the ability to maintain confidentiality, sound interpersonal relations as well as a passion for working with a diverse team ; excellent computer literacy and experience in the application of software tools including (Ms Word, MS Project, PowerPoint, Excel, Internet and Outlook) is very essential. The possession of a valid driver’s licence with at least one-year practical driving experience and a willingness to travel is essential.

Key responsibilities include:

• Manage the Office of the Chief Director: Human Resources;
• Manage finances, budget and track expenditure in the Office of the Chief Director: Human Resources;
• Liaise with Heads of Divisions and SANBI Top Management;
• Manage procurement and provide compliance support to the Office of the Chief Director: Human Resources
• Provide administrative support in all human resources matters to the Office of the Chief Director: Human Resources and its two Directorates.

Application procedure:
1) An application form must accompany the CV together with a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered).

2) A competency test will be conducted as part of the selection process.

3) Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees.

4) Failure to submit the requested information and reference number shall result in your application not being considered. 

Personal Information will be processed by SANBI for purposes of assessing your suitability for the advertised position. SANBI may also share your personal information including special personal information with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks. In this regard, by virtue of your application, you acknowledge that SANBI’s authorized verification agent(s) and service providers will access your personal information including special personal information to conduct background screening, verification of qualifications and other necessary documents, reference checks, competency assessment tests, and criminal record checks. For more information, kindly refer to SANBI’s website.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups.

Contact Mr Stephen Mahlangu on Tel: +27 (0)12 843 5217 for any queries for purposes of clarity. Applications consisting of the completed application form, motivation letter, a concise CV, and certified qualifications are to be submitted via an e-mail to recruitmentpta@sanbi.org.za. Postal applications must be addressed to: Assistant Director: Human Resources Operations, South African National Biodiversity Institute, Private Bag X101, Pretoria, 0001.

Candidates are expected to be available for selection interviews on a date and time as determined by SANBI. If no response has been received within 30 days of the closing date, candidates must consider their applications unsuccessful.